Data Impact Challenge Rules

April 28, 2015

1 Challenge Context and Statement
2 Objective
3 Challenge Description
4 Challenge Questions
5 Key Dates
6 Judging
7 Eligibility
8 Team Roles
9 Awards
10 Additional Qualification Requirements
11 Obligations of all Teams
12 Obligations applicable to Award Recipients
13 Verification
14 License of Rights to Submission
15 Liability/Indemnification/Interference with the Challenge or Website
16 Use of Personal Information
17 General
18 Linked Sites
19 Interpretation of Definitions
20 Award Decisions and Appeals
21 Supremacy of the Rules

1        Challenge Context and Statement

Health care leaders, policy makers, clinicians and other stakeholders increasingly depend on data to make the best decisions about the management of the health care system and patient care. In recent decades, Canada has made great strides in increasing evidence-informed decision making at all levels of the health care system. This Data Impact Challenge aims to make further progress in this regard by trialing a new mechanism for incenting authorized users of health care data sets to address specific questions put forward by stakeholders whose decisions may be informed by evidence.

2        Objective

The objective of this Challenge is to source relevant information relating to a set of carefully selected questions regarding appropriateness of care. In doing so, this Challenge will also test the feasibility of a new mechanism for matching stakeholders who need information to help inform policy or practice decisions with those who can provide valuable input or answers to such questions.

3        Challenge Description

Canada Health Infoway, the Canadian Institute for Health Information, the Canadian Association for Health Services and Policy Research, Choosing Wisely Canada, and other supporting organizations are challenging authorized users of Canadian health data sets to seek answers to important questions about our health and health system. These questions are in the Data Impact Challenge Question Set. Participants will conduct analysis on data sets they are authorized to use, and generate answers or provide evidence-based input to the questions posed. Rather than seeking comprehensive answers for policy makers, it is expected that the Challenge will provide preliminary analysis. Some or all of these questions will require future study and/or need to be revisited over time to fully inform policy/decision-makers.

Teams or individuals can review the rules and questions at any point following the launch of the Challenge, and may work on one or more of the listed questions. Teams may register at any time following the launch. As soon as work on any question is complete, teams should complete the Answer Submission Template and submit through the Challenge website. Each Answer Submission Template will provide an answer to a single question and will include information on the data sources, analysis approach, findings, as well as the team’s attestation that these rules have been followed. After the submission deadline, the submissions will be scored by our judges to determine award recipients.

Teams providing an acceptable answer to one of the identified questions can earn their share of up to $80,000 in awards. Speed of submission counts for 50% of the scoring, with the other 50% determined by the judges’ assessment against the quality criteria. The first place award of $20,000 will be awarded to the submission with the highest score. Runner-up awards of $10,000 each will be provided to the next 5 (five) submissions with the highest scores. A team may receive more than one award. All teams that have submitted a qualifying Award Submission Template but that have not received a first place or runner-up award will have their submission placed in a draw for a chance to receive one of up to five $2000 awards. No team may receive more than one draw award.

Teams may access data from as many distinct authorized data sources or data custodian organizations as they have permission to in order to provide an answer to a particular question. It is expected that the findings will not only provide input in the context of health policy discussions and encourage future research in these areas, but will also help Infoway and its partners to identify new opportunities to unleash the value of health data sets to improve health and health care.

4        Challenge Questions

The questions to be addressed in this Challenge will be available at Challenge launch on May 12, 2015 here.

Additional questions or clarifications may be added during the course of the Challenge.

5        Key Dates

Challenge Begins; questions revealed May 12, 2015, 12 p.m. ET
Answer submission period May 12, 2015 – July 15, 2015
Answer submission deadline July 15, 2015, 3 p.m. ET
Judging July – October 2015
Award Announcement October 2015

6        Judging

Answer submissions will judged by a panel of judges recruited by Infoway. Each answer submission will be reviewed by judges from the panel, selected based upon expertise and availability. The submissions will be scored against the criteria below, and the specifications for the question being answered described in the “Data Impact Challenge Question Set”. Judges will review and rate independently, and judging scores for a submission will be combined to determine its total score.

Scoring

Speed of submission (out of 50 points) 
  • First qualifying submission for a question – 50 points
  • Second qualifying submission for a question – 40 points
  • Third qualifying submission for a question – 30 points
  • All subsequent qualifying submissions for a question – 20 points
Quality of submission (out of 50 points)
  • Data quality – out of 20 points
    • To what extent do the data sources and analysis provide a credible and meaningful answer to the question as stated?
  • Representativeness – out of 20 points
    • To what extent does the submission provide an answer which could be relevant in a population-wide, pan- Canadian context?
  • Innovation – out of 10 points
    • To what extent is the analysis described in the submission innovative (e.g. leveraging underutilized data sources, streamlining processes, combining data sets, more deeply informing the underlying policy/practice issue)?


7      Eligibility

To qualify for the Challenge, teams must meet the following criteria:

    • Each team member must be authorized to access and analyze the data sets used in the submission. Team members are responsible to ensure that their right of access and analysis complies with applicable privacy and other pertinent legislation, rules and processes.
    • Each team member must comply with all applicable guidelines and processes related to the data sets being used to respond to the questions (e.g. privacy rules, ethics approval), and have the appropriate authorization to use the data for the purposes of this Challenge.
    • Teams must register and complete an answer submission for each question they choose to pursue.
    • Teams must agree to the public sharing of their submission(s) and its/their content, and must be legally authorized to do so.

8        Team Roles

Each team must have a team leader who is the primary point of contact for the team.

A team leader:

  • Is the primary point of contact for team members throughout the Challenge.
  • Is the primary point of contact for Infoway throughout the Challenge.
  • Acts as coordinator for the team’s activities, including answer submission.
  • Cooperates in any verification process, and award distribution.
  • Is responsible for the team registration.

Team members will be invited to register by the team leader. All team members must complete their registration and agree to these Challenge rules.

The email address provided by the team leader will serve as the primary mechanism through which Infoway communicates with the team leader.

A team may use data from multiple data custodian organizations if it has obtained all appropriate authorizations and that the rights of access and analysis comply with applicable privacy and other applicable legislation, rules and processes.


9        Awards

Up to $80,000 in awards and incentives are available to qualified Challenge teams. Criteria for judging each submission are outlined in “Judging” section 6 above. Additional awards may be added during the course of the Challenge.

Award Description Amount
First Place Award The qualifying submission with the highest total score $20,000
Runner-up Awards Provided to next 5 (five) highest scoring qualifying submissions. Up to 5 incentives of $10,000
Maximum $50,000
Acceptable Answer Draw All teams with qualifying submissions that have not received an award will have their submission placed in a draw for a chance to receive one of up to 5 (five) $2,000 awards. No team may receive more than one draw award. Teams drawn will be required to answer a skill testing question to receive their award. The draw will be held after the judges’ results are finalized, and take place at Infoway’s offices at 150 King Street West, Suite 1300, Toronto, Ontario. Up to 5 incentives of $2,000
Maximum: $10,000
Total Maximum $80,000

Other Benefits

Non-Monetary Benefits

Other benefits may include educational sessions and networking opportunities. Participation in these opportunities is optional. These opportunities will be announced on the Challenge website.

10        Additional Qualification Requirements

  1. In order to be eligible for an award, the team leader and team members must meet all of the terms and conditions described in these rules.
  2. Infoway reserves the right to refuse an entry from a person or a team whose eligibility is in question or who has been disqualified or is otherwise ineligible to enter.
  3. When an individual enters the Challenge as an employee, contractor or agent of another party, he/she warrants that such party has consented to the individual’s participation on its behalf. The individual also warrants that his/her actions do not violate any of the employer’s or contractor’s policies or procedures. Any submission made on behalf of another party without that other party’s consent is void.
  4. Infoway reserves the right to disqualify teams from the Challenge if Infoway, in its sole discretion, reasonably believes that any team member has attempted to undermine the legitimate operation of the Challenge by cheating, deception, or other unfair playing practices, or has tampered with any of Infoway’s websites, the submission process, the judging process, violates these rules, or acts in an unsportsmanlike or disruptive manner, or annoys, abuses, threatens, or harasses Infoway, its Supporting Organizations, its assigns or any other Challenge participant.

Parties Ineligible to Participate

  1. All team members must reside in Canada, and all data must be Canadian.
  2. Directors, officers, employees and agents of Canada Health Infoway and their immediate family members as well as all persons with whom they reside, are not eligible to participate in the Challenge.
  3. Directors, officers, employees and agents of Idea Crossing, their immediate family members and respective partners, affiliates, divisions and subsidiaries, and all persons with whom they reside, are not eligible to participate in the Challenge.
  4. Challenge judges, their immediate family members, and all persons with whom they reside, are not eligible to participate in the Challenge.
  5. Directors, officers, employees and agents of Supporting Organizations of the Challenge are not eligible to act as team leaders or site leads, but may participate as team members.
  6. Directors, officers, employees and agents of the Federal Government or any or its departments, agencies or crown organisations.
  7. For the purposes of the Challenge: “immediate family member” is defined as a spouse, a common law partner, his or her dependent children as well as the dependent children of his or her spouse or common-law partner.

11        Obligations of all Teams

Each team member agrees that for all purposes the identifier established for him/her in the context of the registration or similar process will be attributed to and legally bind such team member and may be relied upon by Infoway and its agents, affiliates, and other third parties with whom Infoway works with respect to the Challenge and this even if another person used the team member‘s identifier. Completion of the registration process will create an account with a username and password which the team member agrees to guard as confidential information.

The team member agrees to provide accurate, current and complete information at all times. Team members also agree that they will review, maintain, correct, and update such information in a timely manner to maintain its accuracy and completeness by using the means allowed for the relevant information or, when appropriate, by contacting Infoway. If a team member provides (or Infoway has reasonable grounds to believe that a team member provided) any information that is inaccurate, not current, or incomplete, Infoway may suspend or terminate access, and/or participation in the Challenge, in addition to exercising all rights and remedies allowed by law.

No member of any team is to submit personal or confidential personal health information to Infoway, and must at all times during the Challenge adhere to the appropriate legislation and regulatory guidelines regarding patient information.

Team members must follow all applicable rules and guidelines as required by the data custodian organizations and law. This must include obtaining the legal right to publicly share the contents of the Answer Submission Template. Team members agree that data custodian organizations may be contacted independently to verify adherence to the Challenge rules.

Each Team Member must agree to reasonable participation, without any fee, in Infoway’s efforts to promote the Challenge.

12        Obligations applicable to Award Recipients

If an award recipient is found to be ineligible or otherwise not in compliance with these rules, the award recipient will be disqualified from that award, and all rights of the recipient to the award will be forfeited. If this occurs, Infoway may, at its sole discretion, select another award recipient from the remaining eligible teams.

Award recipients may be invited to participate in additional activities to communicate and share their submission and experience, for example through a webinar.

All monetary Challenge awards will be forwarded to the organization named by the team leader during qualification, which is then responsible for any distribution to others. It is the responsibility of the team to determine how the award money will be distributed. Once it has disbursed awards to the organization designated by the Team Leader, Infoway will not be involved in further distribution of award monies.

13        Verification

Infoway may verify, or request that a third party verify, the information provided in the submission to ensure compliance with Challenge rules at any time for any reason. Any team or team member found to be in violation of the rules will be informed of the violation and will have three (3) business days to address the violation to the satisfaction of Infoway and/or the Challenge auditors. Infoway, in its sole discretion, will determine the appropriate course of action, which may include disqualifying the Participant in question from the Challenge, in addition to exercising all rights and remedies allowed by law. Teams may revise data they have submitted if that data was originally submitted on time and the revisions do not increase the team’s use or user data.

14        License of Rights to Submission

By entering the Challenge, all team members (i) represent and warrant that they have all necessary rights, title, interest, including licenses, in and to all information, intellectual property and other material posted to the Challenge website “the Website” or otherwise submitted as part of registration to or in the course of the Challenge, or by reason of having received any award, including solution data, team member’s identification, profile and contact information, solution’s information, submitted protocols, analysis, and other materials, by any team member or by anyone else through the use of any team member’s username and password (the “Material”) or by other means, and may grant all licenses, waivers and other rights set out herein, and (ii) grant the following nonexclusive, unrestricted, worldwide, royalty-free, fully paid up and irrevocable licenses:

  1. To Infoway, its Supporting Organizations, its affiliates, its sublicensees , and their successors and assigns to access, reproduce, distribute, import, export, display, communicate or make available to the public, or otherwise use any Material, including any part thereof, whether as submitted or with any adaptation or other modification, in any format, on any medium and by any means, whether now known or existing or that may become known or existing in the future (each, a “Use”), for the purpose of promoting and/or sharing the team’s submission and the experience of the Challenge; and
  2. To any person accessing the Website (“Visitors”) to use any Material, but solely for non-commercial purposes, as submitted (without any adaptation or other modification), provided that, where reasonable in the circumstances, the name of the team or team member, as disclosed as part of the registration process, is associated with any such Use. Subject to the limitations set forth above, all team members hereby irrevocably waive any moral rights that (s)he may have in the Material to the full extent allowed under any applicable laws, for the benefit of Infoway and any other person who benefits from the above licenses.
  3. The rights granted herein shall be granted without any compensation other than that specifically provided in these rules.
  4. The preceding license extends to all rights, including any intellectual property rights as may protect any Material or team or team member, whether now enacted, conferred or recognized or that may be enacted, conferred or recognized in the future, that any team or team member (or successor and assigns) may own, control or obtain, including pursuant to applications or registrations made with the appropriate governmental authorities either before or after the date of the team or team member’s submission.

15        Liability/Indemnification/Interference with the Challenge or Website

No responsibility is assumed by Infoway, its advertising and promotional agencies, their respective directors, officers, employees and representatives, its Supporting Organizations for any disruption to telephone network or lines, computer on-line systems, servers or providers, computer equipment, software or the failure of any submission to be received because of technical problems or traffic congestion on the Internet or at any website, or any combination thereof, as well as for any lost, incomplete, destroyed, misdirected, illegible or late submission which was not received, for any reason whatsoever.

Infoway and its Supporting Organizations are not responsible for printing, distribution or production errors and may terminate, modify, extend any portion of, or withdraw, this Challenge, at any time and for any reasonable cause whatsoever, without requirement of individual notice and without liability. Any changes to these Rules will be posted on the Challenge website.

Infoway and its Supporting Organizations are not responsible for any access and analysis of data that is unauthorized or non-compliant with applicable privacy and other legislation and requirements.

Infoway reserves the right to modify the Challenge (including, but not limited to, extending any portion of the Challenge) these rules or to cancel this Challenge for any reasonable cause whatsoever including, but not limited to, in the event of technical corruption, virus, bugs, non-authorized human intervention or other technical problems which may arise from time-to-time which in Infoway’s opinion undermine or destroy the integrity of this Challenge. No liability or responsibility is assumed by Infoway or Supporting Organizations, resulting from user attempts to participate in this Challenge or if required, download any information necessary to participate in this Challenge. In the event of a dispute regarding an online submission, the submission will be deemed submitted by the Participant at the time logged on the Challenge website.

If for any reason the Challenge is not capable of being conducted as intended by Infoway, including due to computer viruses, bugs, tampering, unauthorized intervention, fraud, technical failures, or any other cause that corrupts or interferes with the administration, security, fairness, integrity or proper conduct of the Challenge, Infoway may, at its sole discretion, disqualify any team responsible for such misconduct and may then cancel, terminate, modify, or suspend the Challenge.

Any attempt to deliberately damage any website or interfere with the legitimate operation of the Challenge may be a violation of criminal and civil laws, and Infoway reserves the right to seek damages and/or other relief from all responsible persons to the fullest extent permitted by law.

By entering this Challenge, a team or team member agrees to hold Infoway, its Supporting Organizations, their respective directors, officers, employees and representatives, harmless from and against any and all claims and liability arising directly or indirectly out of or in any way connected with this Challenge and/or the award(s) provided.

By entering the Challenge, each team releases Infoway and its Supporting Organizations, directors, officers, employees, and representatives from any liability whatsoever for any claims, costs, losses, or damages of any kind (including, without limitation, those related to personal injury, death, damage to property, infringement of proprietary rights, rights of publicity or privacy or defamation) arising out of or in connection with:

i) entering and participating in the Challenge;
ii) the information submitted;
iii) accessing and analyzing the data;
iv) the outcome of the Challenge and/or
v) accepting any award

By participating in this Challenge, the team agrees to be bound by the rules and the decisions of the judges and Infoway.

16     Use of Personal Information

By entering a submission in the Challenge, the Participant consents to the collection and use by Infoway of his/her personal information in order to process the submission and administer the Challenge, including the granting of any awards. You also agree that your personal information will be managed according to the terms of Infoway’s Privacy Policy available at https://www.infoway-inforoute.ca/index.php/privacy-policy.

The team consents to the collection, use and publication on the website of the team’s name, location, organization, and solution information, which information is mandatory in order to participate in the Challenge, and which information will be posted on the Challenge website.

The team agrees that by entering the Challenge this constitutes permission for, and team’s consent to, Infoway, its agencies and representatives to use his/her submission and the names and/or likenesses of the team or team member for advertising, and promotional, publicity and educational purposes, in any media now known or hereafter devised, without further notice, compensation, consideration, review, or consent, and without regard to moral rights, unless prohibited by law.

The team recognizes and agrees that the information he/she provides may be stored on servers located in the United States. In such circumstances it may be subject to the jurisdiction where such information is stored and may be subject to the laws in such jurisdiction as well as its tribunals.

17     General

In the case of any issues with the Challenge website that delays submission, a resolution decided at the sole discretion of Infoway will be communicated to the team leader.

The section headings contained herein are included solely for convenience and are not intended to be full or accurate descriptions of the content thereof and will not affect the interpretation of these rules.

This Challenge and the terms and conditions contained in these rules, shall be exclusively governed by and construed in accordance with the laws of the Province of Ontario, Canada and the federal laws of Canada applicable therein. The parties hereby attorn to the exclusive jurisdiction of the courts of Ontario.

Any litigation respecting the awarding of an award or this Challenge must be initiated before the courts in the City of Toronto in the Province of Ontario, Canada.

This Challenge is void where prohibited or otherwise restricted by law.

18     Linked Sites

The Challenge website may contain links to Web sites of third parties. Infoway provides these links simply as a convenience, but does not endorse the linked website or its contents. While the information, products, services and information may be helpful to those accessing these sites, they are independent entities of Infoway and are not controlled by Infoway, the contents are not endorsed by Infoway, and any visits to linked sites are at the sole risk of the persons accessing same. These sites are governed by privacy policies (if any) of the organization providing the linked website(s).

19     Interpretation of Definitions

Infoway may, from time to time, make clarifications with regard to the rules. These will be available at www.imaginenationchallenge.ca.

20     Award Decisions and Appeals

All decisions regarding this Challenge and the selection of the award recipients are final and without any right of appeal.

21     Supremacy of the Rules

Where any discrepancy exists between these rules and other documents issued or provided in the context of the Challenge, these rules shall prevail.